Fill this out before registering for a tournament. Knowing the full cost before you commit helps with planning and avoids surprises.

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Tournament Details

Field
Tournament name	______________________________
Date(s)	______________________________
Location	______________________________
One-day or multi-day?	☐ One-day ☐ Multi-day (___ days)
Number of family members attending	___________

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Registration and Membership Costs

Item	Estimated	Actual
Entry fee (player)	$ ________	$ ________
USCF membership (if renewal needed)	$ ________	$ ________
State affiliate membership (if required)	$ ________	$ ________
Late registration surcharge (if applicable)	$ ________	$ ________
Subtotal	$ ________	$ ________

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Transportation

Item	Estimated	Actual
Gas / mileage	$ ________	$ ________
Tolls	$ ________	$ ________
Parking	$ ________	$ ________
Flights (if applicable)	$ ________	$ ________
Ground transport at destination	$ ________	$ ________
Subtotal	$ ________	$ ________

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Lodging (Multi-Day Events)

Item	Estimated	Actual
Hotel (___ nights × $ ____)	$ ________	$ ________
Taxes and fees	$ ________	$ ________
Subtotal	$ ________	$ ________

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Food and Meals

Item	Estimated	Actual
Meals at venue or nearby (___ meals)	$ ________	$ ________
Snacks and drinks packed from home	$ ________	$ ________
Concessions at venue	$ ________	$ ________
Subtotal	$ ________	$ ________

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Equipment and Supplies (One-Time or Replacement)

Item	Estimated	Actual
Chess clock (if needed)	$ ________	$ ________
Scoresheets / pencils	$ ________	$ ________
Chess set (if player must provide)	$ ________	$ ________
Chess bag	$ ________	$ ________
Subtotal	$ ________	$ ________

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Miscellaneous

Item	Estimated	Actual
Childcare for siblings	$ ________	$ ________
Souvenirs / program book	$ ________	$ ________
Emergency buffer	$ ________	$ ________
Subtotal	$ ________	$ ________

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Total

	Estimated	Actual
Total tournament cost	$ ________	$ ________
Cost per player	$ ________	$ ________

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Notes and Reminders

• USCF memberships are annual. Check expiration at uschess.org before registering.
• Most hotel-based tournaments offer discounted room blocks — book early.
• Entry fees often increase after the early-bird deadline. Check the tournament flyer.
• Pack snacks from home to avoid relying on venue concessions (expensive and unreliable).

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From Chess Tournament Guide — ChessTournamentGuide.com